OCA Circular No. 74-2016 mandates all Clerks of Court, Officers-in-Charge, Librarians, and accountable officers in the Philippine judiciary to conduct an annual physical inventory of court-issued properties and submit the corresponding Inventory Report. This report must include equipment and properties issued by the Supreme Court or Office of the Court Administrator, as well as any donated properties with transferred ownership. The renewal of the Acknowledgment Receipt for Equipment (ARE) is also required every three years, specifically during the first week of January. All reports must be submitted by April 29, 2016, to ensure proper documentation, with supervisory responsibility placed on Executive and Presiding Judges. Non-compliance may lead to disciplinary actions.
March 22, 2016
OCA CIRCULAR NO. 74-2016
| TO | : | All Clerks of Court, Officers-in-Charge, Librarians and Accountable Officers |
| SUBJECT | : | Submission of Annual Physical Inventory Report and Renewal of Acknowledgment Receipt for Equipment |
This refers to the (a) required annual physical inventory and submission of the corresponding Inventory Report on all court-issued properties, including equipment and other properties issued by the Supreme Court (SC) or the Office of the Court Administrator (OCA) which have not been covered by Acknowledgment Receipt for Equipment (ARE), and donated properties whose ownership has been transferred to the SC; and (b) the required renewal of ARE every three (3) years on the first week of January. aScITE
OCA Circular No. 119-2014, Conduct of Physical Inventory and Renewal of Acknowledgment Receipt for Equipment (ARE), dated 11 September 2014, mandates:
All Clerks of Courts, Officers-in Charge, Librarians and accountable officers of the lower courts and maintenance offices of the Halls of Justice are required to submit their respective Inventory Reports and ARE within thirty (30) days from receipt of this Circular, and thereafter, to submit the Inventory Report on or before the first week of January of every succeeding year, and the ARE every three (3) years on the first week of January. (Underscoring supplied.)
However, it has been observed that, to date, there are courts which have yet to submit their annual physical Inventory Report and/or renewal of their ARE. The aforesaid directive in OCA Circular No. 119-2014 is thus reiterated and all Clerks of Courts, Officers-in Charge, Librarians and accountable officers of the lower courts and maintenance offices of the Halls of Justice are required to submit their respective Inventory Reports and renewal of ARE on or before 29 April 2016 to enable the Property Division, Office of Administrative Services (OAS), OCA, to record the same in the Supply and Property Accountability Monitoring System, before a copy thereof is submitted to the Office of the Chief Justice on 31 May 2016.
All Executive and Presiding Judges shall supervise the proper implementation of this directive within their respective jurisdictions to ensure the prompt submission of the Inventory Report and ARE to the Property Division, OAS, OCA.
Failure to submit the Inventory Report and ARE on or before 29 April 2016 shall be a ground for disciplinary action.
For strict compliance.
(SGD.) JOSE MIDAS P. MARQUEZCourt Administrator